This Privacy Policy explains What we do with your personal data. How we collect, use and process your personal data and, in doing so, how we comply with our legal obligations towards you. Your privacy is important to us and we are committed to protecting and safeguarding your personal data.

 

Please take a moment to learn about our privacy practices. If you have any questions, contact us via email rgpd@4itfuture.com, or through the postal address Rua Manuel Teixeira de Sousa, nº 35, 1 Andar 2840-518 Seixal.

From time to time, we may change this Privacy Policy. If you want to keep up to date, visit this page, as all changes will be posted here.

A. Who collects your personal data and who is responsible for processing it

The processing of any personal data collected by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, or that is provided to you, is the responsibility of the company 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, Unipessoal society, legal person no. 513645500, headquarter at Rua Parque Natural da Serra de São Mamede n18, Verdizela, 2855-630 Corroios, whose contact details can be found further down in this Privacy Policy.
B. How your personal data is collected and what type of data is collected

Please note that you are not obliged to provide 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA with your personal data that it may request (you may, as such, exercise your right of opposition at all times), but, if you choose not to doing so, we may not be able to provide you with our services, manage your application or answer any questions you may have.

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA can collect your personal data in different ways, namely when you subscribe to our newsletter, send us spontaneous applications, register on the job platforms of Universities, job fairs, references of employees or former employees, workshops and partnerships in order to be contacted by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, enter into a contract with us (work, service or other), fill out your customer file, or communicate with our customer support teams .

If you are a candidate, in order to identify and get the best possible job opportunities and / or services tailored to you, we need to process certain information about you. We only ask for information that will be relevant to us, such as your name, age, contact details, education information, employment history, emergency contact, immigration status, financial information (in cases where we have to carry out checks of the financial context) and social security number (and, of course, you can choose to share other relevant information with us). Where appropriate, and in accordance with the law, we may also collect different information or data on any criminal convictions.

If you are a customer of 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, we need to collect and use information about you or the people of your company in the context of our service provision, in order to provide you with the most complete service possible and so that our contractual relationship can unfold correctly. As such, in this context, we may ask you for some personal data such as name, email, position and contact number of employees relevant to the provision of services.

If you are a supplier, we need a small amount of information regarding your personal data in order to ensure that everything works correctly. We need contact details for certain people in your company so that we can communicate with you, as well as other information, such as your bank details so that we can pay you for the services you provide (if this is part of the contractual arrangements between us). We may also have information that someone in your company has chosen to share with us.

When referring to suppliers we intend to include any companies (including sole traders) and atypical service providers, such as independent contractors and self-employed, who provide services to 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA. In certain circumstances, 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA will subcontract the services it provides to customers to third party suppliers that perform the services on behalf of 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA. In this context, suppliers who are sole traders, self-employed persons or employees of suppliers will be treated as candidates for the purposes of data protection. Please note that, in this context, 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA requires suppliers to communicate the relevant parts of this Privacy Policy (namely the sections addressed to candidates) to their employees.

Certain categories of personal data, such as those that reveal racial or ethnic origin, political opinions, religious or philosophical beliefs, or union membership, genetic data, biometric data to uniquely identify a person, relative data health or relating to sexual life or sexual orientation are classified as “special categories of personal data” and benefit from additional protection under the terms of the General Data Protection Regulation (“GDPR”). 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA limits as much as possible the circumstances in which it collects and treats these special categories of data, only doing so when it has given its consent to this. In order to provide our users with greater speed and customization of the services provided by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, it may use a "browser" feature called "cookies", which will allow 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA to personalize its services and website according to your interests and needs, allowing you to streamline your future activities and your experience on the 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA website. In this way, data related to parameters and settings related to the browser, operating system and geo-location can be collected. During part of your navigation on the 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA website, we may also use software tools to measure and collect information about the session, including page response times, download errors, duration of visits to certain pages, information regarding your interaction with them, and the methods used to get out of them. We may also collect technical information to help us identify your device for fraud prevention and diagnosis purposes.

C. Purposes and grounds for the processing of your personal data

The purposes and fundamentals on which 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA treats your personal data depend on your quality as a candidate, employee or supplier.

If you are a candidate (where we include suppliers who are sole traders, self-employed or employees of suppliers), please bear in mind that your personal data will be collected and processed, namely, for the following purposes:

 

• Recruitment - includes recruiting activities to provide services or “back office” functions, such as research and selection. In the case of providing services, there is an approach to current and potential customers of 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA in order to find an opportunity, placement in 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, as well as related activities. In this context, data related to the processing of salaries and human resources management will also be treated;
• Execution of contracts - includes activities such as entering into contracts with 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA and partners, as well as communicating with third parties involved in the contracts (insurance companies, beneficiaries, intermediaries);
• Development and improvement of services - includes activities necessary for the development and improvement of services provided by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, activity analysis and processing for potential future opportunities.

 

If you are a supplier or a customer, your personal data will be collected and processed, namely, for the following purposes:

 

• Contract execution - includes all activities necessary for the execution of the service provision contract, namely with regard to payment processing;
• Communications - includes the necessary contacts so that we can contact you regarding our contracts;
• Development and improvement of services - includes activities necessary for the development and improvement of services provided to or by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, activity analysis, processing for statistical and scientific purposes, as well as to offer services or to obtain support and services from you;
• Compliance with legal obligations;
• In certain circumstances, to assist us in declaring, exercising or defending a right.

 

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA may use third parties, external service providers that perform functions on behalf of 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, such as companies that host or operate the 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA website, process payments, analyze, process payments, analyze provide services to the client, and sponsors or other third parties that collaborate directly with the activity developed by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, so that your personal data may be processed by these third parties for the purposes described in this Privacy Policy. These third parties must process your personal data in accordance with this Privacy Policy and in accordance with applicable law.

 

When we collect your personal data for the purposes described above or for other purposes, we inform you in advance or at the time of collection, and we will seek your consent whenever necessary to legitimize the processing of your data. When you have provided your consent for processing activities, you have the right to withdraw your consent at any time.

However, there may be some cases in which it is not your consent that legitimizes the processing of your personal data, but one of the following grounds:

• When treatment is necessary to conclude a contract with you or proceed with its execution;
• When treatment is necessary to comply with the legal obligations to which 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA is subject;
• When treatment is necessary to achieve a legitimate interest pursued by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, which does not jeopardize their interests, rights and fundamental freedoms that require the protection of personal data - this legal basis will only be used if there is no less intrusive way of handling your personal data. We can assure you that if the legitimate interest is used as a reason to process your personal data, we will keep a record of that action and you will have the right to request that information;
• When treatment is necessary for the purposes of declaring, exercising or defending a right in a judicial proceeding.

D. The security of your personal data

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA takes all possible measures to ensure the confidentiality and security of your personal data, carrying out all efforts and security measures to protect your personal data from misuse, interference, loss, access unauthorized, modification or disclosure.

 

Our measures include the implementation of appropriate access controls, in order to ensure that we encrypt, pseudonymise and anonymize personal data whenever possible.

 

Access to your personal data is only allowed under the terms already described above, always depending on the actual need for your knowledge, and subject to strict contractual confidentiality obligations when processed by third parties.

Although data transmission over the internet or website cannot guarantee total security against intrusions, 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA and its service providers provide the best efforts to implement and maintain physical, electronic and procedural security measures designed to protect your personal data in accordance with the applicable data protection requirements.

E. Retention time of your personal data

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA will retain your data only for the period strictly necessary to fulfill the purpose for which it was collected. In particular, in the case of personal data collected in the context of recruitment processes, they will be kept for a period of 10 (ten) years after the last contact with the candidate.

As for the personal data of our suppliers and customers, they will be kept for a period of 10 (ten) years.

F. With whom your personal data will be shared

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA is part of a business group, so its data can be disclosed to other companies in the group in the context of the provision of services shared between group companies and for the purposes of internal reporting.

 

On the other hand, your personal data may be shared with our customers, within the scope of technological consultancy services.

 

As already mentioned in Point C of this Privacy Policy, your personal data may be shared with external service providers that perform functions on behalf of 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA. In this context, your personal data may be shared with the companies currently subcontracted by 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, as well as other service providers that we may use in the future.

 

Under the terms of the applicable law, 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA is obliged to disclose data to the Tax Administration, Social Security, the Working Conditions Authority, and, following judicial mandates, to the judicial authorities.

G. International data transfers

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA shares personal data internally or with third parties for the purposes described in this Privacy Policy.

 

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA will only send personal data collected within the European Economic Area (EEA) to foreign countries in cases where this is necessary to follow your instructions, to comply with a legal duty, or to work with agents and consultants that help us manage our business and services.

 

If you transfer personal data outside the EEA, 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA will ensure that they are protected in the same way as if they were being used in the EEA. For this purpose, we will use one of the following safeguards:

 

• Transfer to a non-EEA country whose privacy legislation ensures an adequate level of protection of personal data similar to those existing in the EEA;
• Implementation of a contract with the foreign entity that requires it to protect personal data according to the same standards used in the EEA; or
• Transfer of personal data to organizations with specific international data transfer agreements with the European Union (for example, Privacy Shield, a framework that sets privacy standards for data shared between the United States and European countries).

H. What are your rights?

As a holder of your personal data, you are guaranteed a set of rights in relation to your personal data and the way they are treated, which are as follows:

 

• Right of opposition - that is, the right to object at any time, for reasons related to your particular situation, to the processing of personal data concerning you, under the terms of the GDPR;
• Right to information - that is, the right to be given concise, transparent, understandable and easily accessible information, using clear and simple language, on how we use your personal data and on your rights;
• Right of access - that is, the right to access your personal data at all times);
• Right of rectification - that is, the right to rectify the inaccurate personal data that concern you, or to complete them if they prove to be incomplete;
• Right of limitation - under certain conditions, the data subject has the right to limit the processing of his personal data;
• Right to erasure - under certain conditions, the data subject has the right to obtain the deletion of their personal data from the controller, without justified delay;
• Right to the portability of your personal data - that is, the right to receive personal data that concerns you and that you have provided, in a structured format, in current use and automatic reading, as well as the right to transmit that data to another controller, under certain conditions;
• Right to complain to the supervisory authority about the way we treat your personal data - which will be the National Data Protection Commission, with address at Rua de São Bento, no. 148 - 3.º, 1200-821 Lisboa , telephone +351 213928400, fax +351 213976832, and email geral@cnpd.pt;
• Right to withdraw your consent - in this case, withdrawing consent does not compromise the lawfulness of the treatment carried out based on the consent previously given;
• Right not to be subject to decisions based solely on automated processes that produce legal or other significant effects.

 

The aforementioned rights can be exercised at all times through communication addressed to 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA, to the contacts indicated in this Privacy Policy.

Your requests will be treated with special care, so that we can ensure the effectiveness of your rights.

You may be asked to provide proof of your identity in order to ensure that personal data is shared only with the holder.

I. Contact details for 4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA

If you have any questions about this Privacy Policy or about the treatment and use we make of your personal data, or wish to file a complaint about a possible violation of privacy laws, please contact the data controller via email rgpd@4itfuture.com, or through the postal address “Rua Manuel Teixeira de Sousa, nº 35, 1 Andar 2840-518 Seixal. “

4ITFUTURE SOFTWARE DEVELOPERS UNIPESSOAL LDA will update its Privacy Policy whenever necessary to reflect feedback from data subjects, changes to our services, as well as to comply with all legally required requirements.

If such changes imply a significant modification of this Privacy Policy, the data subjects will be duly notified, and their consent requested whenever necessary.

Your satisfaction is very important to us. As such, do not hesitate to contact us about any question you may have, using the contacts provided.